12 real estate thank you note templates to dazzle your clients

9. Office manager or mentor after they help you with a deal

Dear (Name),

Thank you so much for your help on my most recent deal! I couldn’t have negotiated this offer without your expertise and guidance (Customize this as needed). I truly appreciate your generosity of time and wisdom!

All the best,
(Your Name)

Pro tip

Be specific in what you’re thanking office managers or mentors for. Did they help you write your first offer? Did they talk you through a tough negotiation? Did they go on an appointment with you and help you land the client? When your real estate thank you note is more personalized, it shows the recipient your genuine appreciation and increases the likelihood of them working with you again.

10. Professional contact after a one-on-one meeting

Dear (Name),

It was wonderful meeting with you the other day! Thanks for sharing more about your business and brainstorming ways we might help each other grow. I will certainly keep you in mind for referrals! Please let me know if there’s anything else I can do to help you in your business.

Talk soon,
(Your Name)

11. Organizer of an exceptional networking event

Dear (Name),

I attended (Event Name) and had to write you to tell you how exceptional it was! Thank you and your team for organizing such a great event. I made lots of valuable connections, and the food was awesome (customize as appropriate). Looking forward to attending more of your events in the future!

Thank you again,
(Your Name)

12. Venues where you host your client events

Dear (Manager Name),

I want to thank you for your help in making my client appreciation event such a success! Everyone had a great time, and your staff ensured everything went smoothly. We will definitely keep your venue in mind for future events!

Thanks again,
(Your Name)

When to send realtor thank you cards

You’ve heard of “speed to lead” — the first to contact the lead usually gets it. Similarly, sending a real estate agent thank you note to clients as soon as possible is important. There’s an excitement that dwindles as time passes, and at some point, it’s too late. Aim to send a real estate thank you note within a day or two of the event to keep the momentum going.

Pro tips for sending real estate thank you notes

• When sending a note to someone you already know, do not include your business card. When sending to a stranger or a very loose acquaintance, do include your card. 
• Handwritten notes are usually my first choice; however, utilizing a service such as Handwrytten is a great option for sending bulk thank you notes, such as template #7, or if you’re short on time.
• While they’re not thank you notes, sending birthday cards and home anniversary cards in the mail is a much better option than simply wishing your sphere a happy birthday on Facebook. Market Leader offers automated birthday and anniversary cards so you’ll never forget.
• Purchase personalized stationery that includes your headshot, contact information and tagline so all thank you note recipients will know exactly who the note is coming from and who to contact in the future. Vistaprint is a fantastic place to design and print cards at a reasonable price. 

The full picture

Sending thank you notes is an excellent way to grow your real estate business, but don’t overthink it. No one will care if your handwriting isn’t the best. They will care that you took the time out of your day to rememer them. The effect will still be the same: making you a more memorable real estate agent. Done is better than perfect!

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